Crafting an Effective Volunteer Recommendation Letter: A Guide

volunteer recommendation letter
Photo by Annie Spratt on Unsplash

Volunteer work is a valuable and selfless contribution to society, and those who engage in it deserve recognition for their efforts. One impactful way to acknowledge their dedication is by writing a recommendation letter. Whether it’s for a job application, scholarship, or further volunteering opportunities, a well-crafted recommendation letter can greatly benefit the volunteer’s prospects. In this guide, we will walk you through the essential steps to create a compelling recommendation letter for a volunteer.

7 Steps to Writing a Volunteer Recommendation Letter

1: Establish a Personal Connection

Begin the letter by introducing yourself and explaining your relationship to the volunteer. Briefly describe how you know them, the context of their volunteer work, and the duration of their service. Establishing a personal connection adds credibility to your recommendation and helps the reader understand your perspective.

2: Highlight the Volunteer’s Skills and Qualities

Focus on the volunteer’s key strengths and attributes that make them stand out. Discuss their commitment, reliability, teamwork, communication skills, and any other relevant characteristics. Provide specific examples of situations where they demonstrated these qualities, emphasizing their positive impact on the organization and the people they served.

3: Discuss the Volunteer’s Contributions

Describe the volunteer’s specific contributions and achievements during their service. Highlight any significant projects, initiatives, or responsibilities they undertook and the outcomes they achieved. Be specific and quantify their impact whenever possible. This will showcase their dedication, resourcefulness, and ability to make a difference.

4: Address Personal Growth and Development

Discuss the volunteer’s personal growth and development throughout their service. Highlight how their experience has positively influenced their skills, knowledge, and character. Mention any new competencies they acquired, challenges they overcame, or obstacles they successfully navigated. Sharing such details demonstrates their willingness to learn and grow, making them a valuable asset for future endeavors.

5: Provide Testimonials or Quotes about the Volunteer’s Impact

Include quotes or testimonials from individuals who have directly benefited from the volunteer’s efforts. This could be from people who work at your organization and benefitted from the volunteer’s addition to your org, or from clients that were served by the volunteer. These firsthand accounts add authenticity to your recommendation letter and provide a more comprehensive understanding of the volunteer’s impact. Ensure you have consent from the individuals quoted and clearly identify their affiliation with the organization or community.

6: Conclude with an Overall Endorsement

In the concluding section, summarize your recommendation and reiterate your confidence in the volunteer’s abilities. State your belief in their potential to excel in their future endeavors. Offer to provide further information or answer any questions the reader may have, underscoring your willingness to support the volunteer in their pursuit of new opportunities.

7: Proofread and Edit

Before finalizing the recommendation letter, carefully proofread it for grammatical errors, typos, and overall clarity. Ensure the letter is concise and to the point, focusing on the most relevant information. Edit any redundant or extraneous details, as a succinct and well-structured letter has a greater impact.

POINT can keep track of all of your volunteer hours!

Crafting a recommendation letter for a volunteer is an opportunity to acknowledge and appreciate their selfless contributions. By following these steps, you can create a compelling and concise letter that highlights the volunteer’s strengths, achievements, and personal growth. Remember to write with sincerity and offer a genuine endorsement, as your words can greatly influence the volunteer’s future prospects. Your recommendation letter could be the key that unlocks new opportunities for the deserving volunteer.

🧡 what you just read? Be sure to subscribe to the Good POINT Blog using the form below, or share our post with your colleagues! Are you curious how POINT can level up your volunteer program? Book a free, live demo with our team!

Photo Brandy Strand
Brandy Strand
Nonprofit Partnerships Account Executive

No guilt trips, no sad stories. Just a chance to do something good.