Tips for Volunteer Organizers

Volunteer organizers perform crucial roles at nonprofits and grassroots organizations, but juggling myriad tasks and coordinating volunteers is no small feat! We know that it can be overwhelming to keep track of everything and get the hang of your role when you start, especially if you’re working for a small organization where resources are tight and people are busy.

In this blog, we give you resources and tools so you can effectively reach your community and make a lasting impact. Plus, we have a ton of other resources available for nonprofit and volunteer organizations. If you want more support, checkout our free volunteer management workshops that walk you through different aspects step by step.

tips for volunteer organizers point

🎯 Understand Volunteer Goals and Motivations

As you’re interacting with volunteers, ask them questions about their goals and motivations for getting involved with your organization. Often times they will want to do more good in their community, but maybe their passion for your cause goes even deeper. Or, maybe they want to learn skills that they can use to help them transition industries or careers. Some might want to make new friends.

πŸ‘‰ Read more about skills-based volunteering

When you understand what motivates your volunteers, you gain insight into how you can keep them coming back. Don’t be afraid to ask questions as you’re working with them, or set up systems to collect volunteer feedback! You can ask things like:

  • What made you want to volunteer with our organization rather than a different one?
  • Are you looking to gain any specific experience or skills?
  • What are skills you have or want to develop that we could build unique tasks around?
  • How could we better support your time with our organization?
  • Do you see any opportunities for our organization to improve the volunteer experience?

πŸ‘‰ Read more about Gen Z and Millennial volunteer motivation

πŸ‘©β€πŸ’»Free Resources Available for Volunteer Organizers

It can be daunting to have to navigate the complexities of your job and community, and have to juggle tons of volunteer’s schedules. For too long, the nonprofit world was left behind in the tech revolution. We’ve talked to volunteer organizers who are still managing signups with multiple excel spreadsheets, or hacking together a variety of tools to meet simple needs. If that’s you, we’ve got good news!

There are incredible volunteer management resources available to support you on your journey. Using a free volunteer management software, like POINT, can help you with recruitment all the way through to reporting. And, there’s tons of free content out there geared at helping you make the most of your volunteer program.

πŸ‘‰ Read our reviews on SoftwareAdvice.com

  • πŸ“š POINT’s Free Nonprofit Management Workshops: Dive into POINT’s self-paced comprehensive nonprofit management workshops to gain insights into effective volunteer recruitment, engagement, and retention strategies. We walk you through step by step, and have worksheets to help you apply what you’re learning to your specific organization.
  • πŸŽ₯ Nonprofit Marketing Advice on YouTube: Tap into the wealth of knowledge shared by experts in nonprofit marketing on platforms like YouTube to enhance your outreach efforts and amplify your organization’s message.
  • πŸ–₯️ Free Tech Tools: Explore free tech solutions for volunteer organizers, such as volunteering apps and social media, to help you efficiently reach new audiences and easily get them involved.

πŸ“² Choosing the Best Volunteer Organizer App

Volunteers expect an easy, tech-forward solution to get involved. They don’t want to play phone tag, or send 5 emails just to snag a volunteer spot. Now, volunteers want to know what they’re going to be doing, and have the ability to sign up instantly. Ideally, you want a volunteer signup solution that has an app and a web platform so that you can make it easy for all volunteers, regardless of their tech literacy.

Selecting the perfect volunteer app to mobilize and organize your community can significantly impact your organization’s success. Here are some things to consider whenever you’re looking for an app for your volunteers.

  • πŸ“± Volunteer Experience: Ensure the app provides a seamless and user-friendly experience for volunteers, from easy sign-up processes to intuitive navigation.
  • πŸ”„ Simplifying Recruitment Efforts: Look for features that simplify volunteer recruitment efforts, such as automated notifications, customizable volunteer opportunities, and built-in communication tools.
  • 🌟 Engagement Features: Prioritize apps that offer engagement features like volunteer recognition, feedback mechanisms, and impact tracking to foster a sense of community and appreciation.

πŸ‘‰ Read more about strategies for volunteer recruitment

🀝 Embracing Grassroots Collaboration in Your Community

Grassroots collaboration lies at the heart of community-driven volunteering and can significantly amplify your organization’s impact. Forming mutually beneficial relationships with other nonprofits, businesses, and schools can be helpful in recruiting volunteers and fostering longterm support. Look at partnering with organizations who share common interests. For example, if you’re a food access organization, you might partner with a local bakery to donate their unsold goods, or a farm to rescue imperfect produce.

Additionally, collaborating with other community organizations can further your reach with more people who are invested in the issues you work on. This can lead to more volunteer or donor support. With POINT you can even co-host volunteer events with other organizations and share management capabilities and impact data.

πŸ‘‰ Read more about corporate partnerships

  • 🌱 Strength in Numbers: Forming grassroots-level support networks within your community allows you to pool resources, share best practices, and collectively address shared challenges.
  • 🀝 Building Partnerships: Collaborate with other community groups, including nonprofits, schools, and companies, to expand your reach, access new volunteer pools, and tap into additional resources.
  • 🌐 Amplifying Impact: By working together, grassroots organizations can amplify their collective impact, tackle larger-scale initiatives, and effect meaningful change within their communities.

πŸ’‘Practical Tips for Volunteer Organizers

Ready to take your volunteer organizing game to the next level? Here are some actionable tips to get you going:

  • πŸš€ Harness Tech Solutions: Leverage technology to streamline administrative tasks, enhance communication, and improve volunteer engagement.
  • 🀝 Foster Community Collaboration: Cultivate strong relationships with local nonprofits, schools, businesses, and other stakeholders to create a supportive ecosystem for volunteerism.
  • πŸ’¬ Prioritize Communication: Maintain open and transparent communication channels with volunteers, stakeholders, and partner organizations to ensure alignment and foster collaboration.

As a volunteer organizer, you play a pivotal role in mobilizing communities, driving change, and creating lasting positive community impact. With these tips and tools in hand, you’re well-equipped to navigate the volunteer landscape with confidence and success! 🌟

πŸ‘‰ Read more strategies for volunteer coordinators

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Photo Lindsey Schad
Lindsey Schad
Head of Communication Team

No guilt trips, no sad stories. Just a chance to do something good.